Office Administrative Assistant, CPA firm

* On-site in NYC (near Empire State Building)
* Part-time (ability to become Full-Time)
* Proficiency in Hebrew a must

Job description

Our client is a CPA firm specializing in providing comprehensive
financial and tax services to international clients, particularly
Israeli individuals and businesses moving to the United States or
US individuals considering a move to Israel. They are committed
to delivering exceptional service and tailored solutions to their
diverse client base. They offer a collaborative work environment,
continuous professional development opportunities, and a clear
career path for ambitious individuals who are passionate about
accounting and international tax.

They are seeking an office administrative assistant to assist
their NYC branch. You will be providing support to two
professional accountants in an in-office setting. The position
is part time (with ability to become full time) and requires
proficiency in speaking and writing in Hebrew, as for the
majority of their employees and clients, this is their native
language.

Duties:

* Schedule and coordinate meetings for professionals
* Work closely with firm accountants utilizing strong
communication and organization skills
* Must balance multiple responsibilities in a fast-paced
deadline-oriented environment following firm standard operating
procedures
* Provide day to day administrative support to partners
* Draft and proof engagement letters to clients
* Process, assemble and send correspondence, tax returns and
financial statements to clients
* Greet clients in a friendly and professional manner, answer
telephone, take messages and respond to general questions
* Manage mail with attention to due dates and actions required
* Produce a variety of materials including but not limited to
letters, memoranda and reports
* Provide reception and office services which includes but is not
limited to sorting mail, maintenance of electronic and hard copy
filing system, maintaining general office areas (kitchen, copy
room, storage room), ordering supplies, arranging for repair and
maintenance of office equipment
* Manage and monitor client portal, update and maintain accurate
client information
* Work with partner to set up client billings, processes and
mails client invoices
* Process accounts receivable and daily deposits as needed
* Prioritizes and works independently or with minimal
supervision
* Facilitate supply orders to maintain a well-stocked and
organized office

REQUIREMENTS:

* Proficiency in speaking/writing in Hebrew
* 1+ years’ experience in office administration preferred
* 1+ years’ experience working in an accounting firm or similar
industry preferred
* Word, Excel, Outlook, Adobe Acrobat. Ability to learn software
quickly.
* Ability to operate scanner, copier and printers
* Excellent written and verbal communication skills
* Possesses superior customer service skills.
* Displays independent judgment and diplomacy skills